HIPAA Training on Faxing Errors


 

HIPAA Training and Privacy Compliance: Avoid Faxing Faux Pas


Plus, know how unsecured wireless networks could be a big problem

You must be thinking a lot of times if incoming and outgoing fax transmissions need to be encrypted. Read this article for to get more HIPAA training and to be healthcare compliant.

Fax transmissions generally do not need to be encrypted because what's happening is what's been determined, at least in the way the communication was handled in the past is that - what's happening is the fax machine is really just taking information that's going over the telephone line.

And the telephone line is generally a direct encrypted connection. Not encrypted but a direct attachment into the telephone system and the telephone system is considered to be secured. So, even though we know it's not necessarily secured the idea is with the fax connection, just through a telephone line from a machine to machine and there is no encryption needed.

But that having been said it is, if you're faxing is connected to your computers than whatever, before it goes into that final minute going down the telephone line that somebody else's fax machines in someplace else, everything within your systems need to protect the information.

But as it's going out over the telephone line from a fax machine to a fax machine, there's no additional step that you have to engage in because that is considered to be a direct connection kind of a situation. That somebody isn't going to be listening in or exercising the packets of your information along the way. So, as to fax to fax, its encryption is not an issue. In fact, fax is okay.

HIPAA Training: Transmitting information on unsecured wireless network

Unsecured wireless networks are a big problem if you want to attain HIPPA compliance. Especially, if your little office is out of a middle of wood somewhere with no other building is nearby, may be you can get away with an unsecured wireless network. But wireless networks must be secured.

If you have an unsecured wireless network you're basically transmitting information for anybody to pick up. Who can, who has the right kind of, the right kind of a modem in their computer, the right kind of a wireless access card. They can just pick up on that communication and start listening in.

And to tell you, once you have access to a network, access to data stream they can do amazing things, they can listen under your computer, they can change things around your computers. They can do all kinds of stuffs. It's just really scary what can happen.

HIPAA Training Tip: Unsecured wireless networks, if you're dealing with private information, they must be secured. They have to be encrypted. You have to use the proper encryption settings. Not just WEP encryption because that's the old version that doesn't really do anything or WPA which is better, but not that bad. Some of the best, they've found ways around that the bad guys have. So, you want to have the WPA-2. WPA-2, it is a kind of encryption you want to use or stronger.

And, it's kind of crazy these days because if you try and get away without using encryption you're really just setting up data for everybody else to get a hold off. And it's really a bad thing. You have to lock down those wireless networks. You just have as others do it.

For more coding and compliance training, visit our HIPAA Coding and Compliance page.

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